General Admin

Salary Range: $865.00 to $1,211.00 per month

Join a fast-paced, creative photography business that thrives on delivering personalized service and exceptional client experiences. This role offers a unique opportunity to support a vibrant team with a strong sense of purpose and artistry. You'll help streamline daily operations, from client communication to project coordination—making a real impact from behind the scenes.

What You'll Do:

• Manage multiple email inboxes related to pre- and post-project communication.
• Input and organize data related to contracts, payments, project timelines, and editing status.
• Prepare and send out customized email templates and proposals, ensuring accuracy and attention to detail.
• Oversee photo and video project workflows, including gallery and Vimeo link prep, deadline tracking, and editor coordination.
• Track incoming leads, manage follow-ups, and ensure proper classification and prioritization of inquiries.
• Support calendar and event management by preparing and updating job sheets, schedules, and logistics.
• Occasionally assist with light bookkeeping tasks, including data preparation and syncing for the external bookkeeper.
• Ensure delivery timelines are met for photo and video galleries, including sending final products and verifying functionality.

Who You'll Work With:

Collaborate directly with the owner of the business and a supportive returning team member (currently on maternity leave) to ensure seamless operational execution. You'll become a key player on a small, tight-knit team passionate about client service and visual storytelling.

Who We're Looking For:

• Organized and detail-oriented: Able to manage complex workflows and multi-tab spreadsheets while maintaining accuracy in client data, templates, and communications—avoiding careless errors like placeholder text or wrong links.
• Independent: Can self-manage daily workflows, determine task priority, and take full ownership of responsibilities without constant oversight.
• Adaptable: Capable of balancing multiple streams of communication such as calls and email.
• Proactive communicator: Speaks fluent English with minimal accent and communicates clearly with internal team and clients. Takes initiative, asks the right questions, and builds their own workflow when guidance is minimal.
• Experience: Experience in bookkeeping is a plus, but not necessary.

Why Join Us?

• Impact: Be at the center of operations for a business that crafts once-in-a-lifetime memories. Your organization and communication skills will directly affect the quality and efficiency of the client experience.
• Culture: Join a purpose-driven, creative team that values initiative, reliability, and a genuine love for personal storytelling.
• Benefits:
• Enjoy preset salary growth and weekly salary payments.
• 100% work-from-home flexibility.

Work Details:

• Schedule: Mon - Fri 9:00 AM - 5:00 PM EST
• Employment Type: Full-time

How to Apply:

Click Apply to start your application. Come and make a difference in property management!

We are an equal opportunity employer and value diversity at our company.

Please refer to job description.