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Tasks and Responsibilities

• Organizing and archiving administrative documents, both physical and digital.
• Arranging and scheduling meetings, discussions, or internal activities.
• Managing incoming and outgoing correspondence (physical and email).
• Providing administrative support for the needs of the team or related department.
• Assisting in the input and updating of data into the system.
• Communicating and coordinating with other divisions regarding administrative needs.
• Preparing monthly reports, attendance records, and other supporting documents.
• Ordering office supplies and other operational necessities.

General Qualifications:

1. Education:

• Minimum high school/vocational school equivalent.
• Preferred graduates with a diploma (D3) or bachelor’s degree (S1) in Office Administration, Management, or related fields.

1. Work Experience:

• Preferred to have at least 1 year of experience in administration or a similar position.
• Fresh graduates are encouraged to apply if they possess relevant basic skills.

1. Technical Skills:

• Able to operate a computer, especially Microsoft Office (Word, Excel, PowerPoint).
• Understanding of filing systems and document management.
• Able to use email and basic office equipment (printer, scanner, etc.).

1. Communication Skills:

• Communicative and able to coordinate well with cross-department teams.
• Able to write and prepare simple reports neatly and clearly.

1. Additional Skills:

• Detail-oriented, agile, and possessing good time management skills.
• Able to work under pressure and complete tasks on time.
• Having initiative and a strong sense of responsibility towards work.
• Able to work independently as well as in a team.

1. Personality:

• Disciplined, honest, neat, and possessing good work ethics.
• Professional and polite appearance.

1. (Optional):

• Experience using ERP systems, SAP, or other administrative management software is an advantage.
• Proficient in English (basic to intermediate) if required by the company.