We are seeking a Junior Virtual Assistant to support our growing automotive company based in Hong Kong. This role is designed for a highly organized, detail-oriented individual who will be responsible for handling administrative tasks across various departments. You will be working remotely and will ensure that project workflows, especially within ClickUp, are up-to-date, accurate, and aligned with team goals.

As a Junior Virtual Assistant, you will be expected to maintain oversight of recurring tasks, perform high-quality documentation, facilitate team coordination, and ensure that nothing falls through the cracks. From managing schedules to filing, meeting organization, and creating minutes, your support will be critical to the smooth operation of daily business functions.

This role requires excellent English communication skills, solid project management tool experience, and the ability to thrive in a dynamic and fast-paced environment.

• ClickUp Workflow Management: Monitor and update task workflows across all departments to ensure accurate progress tracking and accountability.
• Recurring Task Oversight: Track and follow up on recurring tasks to ensure consistency and completion.
• Calendar & Meeting Management: Arrange internal and external meetings, manage calendars, and take comprehensive meeting minutes for team distribution.
• File & Document Organization: Maintain digital file systems including organizing, renaming, and archiving files across shared drives.
• Email & Communication Support: Professionally respond to and organize incoming emails; prioritize as needed for leadership.
• Project Support: Support various teams by assisting with project timelines, deliverables, and updates across platforms like Google Sheets, ClickUp, and Dear Inventory.
• Research & Reporting: Conduct research on market trends, competition, and relevant industry topics; prepare reports as needed.
• Customer Service Support: Act as a first point of contact for inquiries, providing courteous and helpful responses.
• SOP Documentation & Video Recording: Create and maintain Standard Operating Procedures (SOPs) in written form, and record SOP videos following the company’s standards for clarity, tone, and branding.
• Ad Hoc Admin Tasks: Assist with various administrative tasks as assigned to support business operations.

• Proven experience as a Virtual Assistant or similar administrative role.
• Excellent written and verbal communication skills in English.
• High level of attention to detail, organizational, and follow-through skills.
• Strong experience with project management tools, especially ClickUp.
• Ability to manage schedules and appointments independently.
• Comfortable juggling multiple priorities and working across departments.
• Tech-savvy and eager to stay updated with new tools and platforms.
• Skilled in both creating SOP documents and recording clear, concise SOP videos.
• Effective documentation skills – able to turn conversations into clear written outputs.
• Self-starter with a positive attitude and a willingness to go the extra mile.
• Able to work under pressure in a fast-paced environment.
• Fresh graduates are welcome to apply if highly motivated and trainable.