Key Responsibilities :

1. Office Operating Expenses Management

• Monitor and manage all regular office-related bills, including rental, utilities (water and electricity), property management fees, and internet charges.
• Ensure timely payment of bills to avoid penalties or service interruptions.
• Coordinate with the finance department to prepare reports and assist in budgeting office operating costs.

2. Office Supplies Purchasing & Inventory Management

• Handle purchasing of office supplies, equipment, cleaning materials, and daily administrative items based on departmental needs.
• Maintain an accurate inventory system for office supplies and assets, ensuring timely replenishment and proper storage.

3. Foreigner Visa & Immigration Support

• Coordinate the visa application, renewal, and ACR I-Card processing for foreign employees.
• Liaise with immigration agencies and government offices to ensure compliance with local immigration policies.

4. Chef & Meal Service Supervision

• Manage the performance and daily activities of in-house chefs or catering staff.
• Plan weekly or monthly meal menus based on staff preferences and budget.
• Ensure kitchen hygiene standards, food safety, and cost-effective purchasing of ingredients.

5. Accommodation & Travel Coordination

• Arrange employee accommodations and flight bookings, especially for expatriates and new hires.
• Maintain relationships with housing providers (apartments, hotels) and travel agents to secure favorable rates.
• Monitor and control travel-related expenses in alignment with company policies.

6. Office facilities coordination

• Collaboration with other departments , for site facilities ( tables , chairs , meeting room or any related )management and provide .

7. Office management

• Manage security , housekeeping , reception and maintenance across locations and offices .
• Develop and enforce office administration SOPS and service - level standards .
• Supervise office and facilities maintenance , space planning and utilities management , site inspection may be applied if needed
• Establish contingency plans and solutions for risks and incident response ( EMERGENCY group already exists)

8. Fleet Management

• Lead company fleet operations including vehicle allocation, driver scheduling, maintenance, registration, insurance, and compliance.
• Monitor fuel consumption, cost control, and route efficiency.
• Ensure timely support for business operations and executive transport.

9. Team Management & Reporting

• Lead and develop a team of administrative supervisors, drivers, office assistants, and support staff.
• Set KPIs for admin functions; monitor performance, service quality, and team discipline.
• Submit regular reports to management on admin operations, risks, and improvement plans.

1. Educational Background: College level / undergraduate
2. Job Experience:

• 7 years + administrative working experience
• 3 Years + leadership role

strong leadership , budgeting , multi-tasking and problem solving

3.Required Language Proficiency: English

4.Required Skills:

• Good leadership
• Excellent communication skills
• Good collaboration ability and problem solving
• Good in multi-tasking