RecruitGo is a leading Employer of Record (EOR) company specializing in bridging top talents in emerging markets with global clients. Our services enable businesses to hire, manage, and pay employees internationally with ease. We are committed to providing seamless and efficient solutions to our clients and fostering a dynamic and inclusive work environment for our team.

Position Overview

RecruitGo is seeking a proactive and highly adaptable Project Coordinator to join our Operations Team. The ideal candidate will be organized, detail-oriented, and capable of managing multiple priorities and critical deadlines in a fast-paced environment. This role is essential in providing professional administrative and operational support to the Operations Manager and Project Managers, enabling the successful delivery of multiple projects simultaneously.

Responsibilities: 

• Coordinate the effective delivery of projects, ensuring oversight of ETAs, administrative support, resource allocation, compliance, and quality assurance.
• Assist Project Managers throughout the project lifecycle — including due diligence, governance, risk mitigation, reporting, and evaluation — to meet project scope and timelines.
• Monitor and update project data and documentation in systems such as D-Tools and the Project Portal.
• Prepare and proofread project documentation, including contracts, O&M manuals, sub-contractor agreements, SWMS, PCDs, and budget reports.
• Support internal and external stakeholders, including client-side induction, insurance documentation, and compliance requirements.
• Coordinate with cross-functional teams such as Sales, Engineering, Warehousing & Logistics to ensure smooth project execution.
• Manage logistics of hardware deliveries, procurement issues, and reallocation of equipment post-delivery.
• Assist with project close-out tasks, manual compilation, maintenance activation, and post-installation client feedback.
• Onboard and coordinate sub-contractors, manage labour scheduling, and facilitate toolbox meetings and operational requirements.
• Process invoices, maintain documentation accuracy, and perform general administrative support for Operations.

Requirements:

• Strong organizational and multitasking skills with keen attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency in project coordination tools and documentation management systems.
• Ability to work collaboratively with multiple departments and external partners.
• Prior experience in project administration, coordination, or operations support preferred.

Why RecruitGo?

RecruitGo seamlessly links world-class business partners with top-tier global talent in emerging markets. Secure legal employment through our Employer of Record services and embark on a journey to unparalleled professional opportunities.

• Work Set up: Remote
• Work Schedule: Monday to Friday; 8:30 a.m. to 5:00 p.m. AEST
• Working Device: Will be provided
• Diverse Challenges: Each day offers fresh opportunities and unique challenges that keep your work engaging and rewarding.
• Team Collaboration: Join forces with a supportive team, where your insights and contributions are valued.
• Inclusivity: Be part of an inclusive and diverse workplace that values your contributions. Work with the internal team to ensure timely delivery of services to clients and ensure that clients & expectations are met.