Accounting and Finance

• Assist in follow up and queries regarding billings of suppliers through e-mail or telephone calls
• Other ad hoc duties
• Assist with SAP B1 report modules
• Extraction of SAP B1 reports
• Reconciliation/Tracing of ending balances (Tagetik ending balance vs SAP B1 management report)
• Reconciliation/ Tracing of balances related to Payments and Disbursements

Administrative Function

• Assist in preparation of documents required for business permits and licenses
• Process renewals and new applications of business licenses to respective store’s city/provinces
• Other ad hoc duties
• Process BIR accreditation for BIR Computerized Accounting system

IT Function

1. Process IT equipment procurement requests. Responsible for sourcing IT suppliers for procurement of computer peripherals.
2. Troubleshoot simple IT problems-hardware and internet
3. Assist HQ-IT in troubleshooting system issues.
4. Set up and install software and programs to newly acquired computers and printers
5. In charge with the server data files back-up
6. Maintains and install LAN cables for computers in office and warehouse
7. Other ad hoc duties
8. Monitoring of system license and other software license renewal
9. Inventory asset tagging and monitoring
10. Outlook email creation request and log in configuration
11. Assist other users regards with their concern about their printer and desktop
12. Buying of consumables for printers
13. Device report form creation (if device is subject for repair, replacement, or write-off)
14. Maintenance for Data Cabinet (checking of patch panel, switch hub, internet modem, PABX)
15. Do preventive maintenance (scanning of virus, scan operating system update, other software updates)
16. Monitoring and update of google sheet templates
17. Monitoring of SAP B1 posting program
18. 1Summarize Tagetik issues and resolution via WeChat group
19. Assist with Tagetik system balance compare to SAP B1 report
20. Assist/Help in the implementation of the new system for back office/ HR/ Warehouse & Service team to make sure that it will run smoothly/ Familiarize connected manuals that can be use as guidelines if there will be malfunction arise and will assist.
21. Full onsite schedule during finance management report preparation (every last week to first week of the month), to ensure that system use in generating reports runs smoothly.
22. At least 3 days onsite schedule to ensure that can troubleshoot IT problems encounter by the PIC’s or back-office employees, onsite schedule may vary as needed. WFH arrangement is subject for Superior approval.

• Process data entries of sales, collections, and inventories to system
• Assist in IT related matter and suggest recommendation for proper disposition.
• Support Superiors in compliance to local statute.
• Support Management in applying financial policy to avoid company loss.