We’re Hiring: Administrative Assistant - Compliance!

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We are currently on the lookout for a Administrative Assistant - Compliance to join our team at Cloudstaff, the #1 workplace everywhere! Think you qualify for the role? Attach a 1-2 minute video intro and introduce yourself to us so we can meet you virtually. Attach this together with your updated CV to become a priority applicant!

Role: Administrative Assistant - Compliance

Work Arrangement: Work From Home

Location: Any CS Branch - Angeles, Mabalacat, Makati, Ortigas, Tarlac, Davao, Cebu

Schedule: Morning Shift

Job Description:

The Administrative Assistant – Compliance provides vital support to the Compliance Manager in managing and tracking internal audits for company systems and platforms, with a focus on preventative and reactive maintenance, asset tracking, and compliance with ISO standards (ISO 45001:2018, ISO 14001:2016, and ISO 9001:2016). This role requires a high degree of attention to detail, excellent communication skills, and the ability to manage multiple priorities within strict timeframes.

The position acts as a liaison between the Compliance Team and external/internal stakeholders such as building managers to ensure audit outputs are received, recorded, followed up, and escalated when necessary. The successful 

candidate will play a key role in identifying and reporting compliance gaps and facilitating timely corrective action.

Key Responsibilities:

Stakeholder Liaison & Follow-Up

• Liaise directly with building managers and supervisors to follow up on outstanding audit actions, evidence 

submissions, and implementation of corrective actions.

• Track and follow up on deadlines and escalate delays or non-compliance to the Compliance Manager.

Compliance Monitoring & Reporting

• Monitor internal audit findings and action plans to ensure closure within agreed timelines.

• Identify and report compliance gaps or recurring issues to the Compliance Manager.

• Prepare weekly/monthly reports outlining audit completion status, outstanding items, and risk areas.

Escalation & Issue Management

• Identify audit outputs or responses that do not meet compliance or documentation standards.

• Escalate unresolved or high-risk issues to the Compliance Manager promptly

Qualification and requirements:

• High level of accuracy and attention to detail on tasks

• Data Entry

• Excellent verbal and written communication skills

• Strong organisational and time-management skills

• Ability to manage competing priorities and meet deadlines

• Professional and effective liaison with internal and external stakeholders

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with audit/compliance tracking 

systems (Blogix knowledge preferred – training will be provided)

Qualifications & Experience:

• Minimum 2 years of experience in an administrative or compliance support role

• Familiarity with ISO 45001:2018, ISO 14001:2016, and ISO 9001:2016 standards desired

• Experience liaising with operational or facilities/building teams highly desirable

• Exposure to facilities and building management is an advantage

• Business Administration, Communications, Degree or equivalent preferred

Other Requirements:

• Ability to work independently and as part of a small compliance team

• Proactive in identifying problems and proposing solutions

• Commitment to maintaining confidentiality and professionalism

• Ability to occasionally attend online meetings

Non-negotiable skills & requirements:

• Minimum 2 years of experience in an administrative or compliance support role