We’re Hiring: Virtual Assistant!

Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment? We got you covered!

We are currently on the lookout for a Virtual Assistant to join our team at Cloudstaff, the #1 workplace everywhere! Think you qualify for the role? Attach a 1-2 minute video intro and introduce yourself to us so we can meet you virtually. Attach this together with your updated CV to become a priority applicant!

Role: Virtual Assistant

Work Arrangement: Work From Home

Location: Any CS Branch - Angeles, Mabalacat, Makati, Ortigas, Tarlac, Davao, Cebu

Schedule: Night Shift

Work-From-Home (CS Everywhere) - A work setup with unlimited access to the office and combined the flexibility and cost savings that comes with working from world-class offices

We’re looking for a highly experienced Personal Assistant to provide ongoing operational and administrative support. This is not an entry-level role — we need someone who’s sharp, proactive, and comfortable managing multiple moving parts with minimal supervision. 

Communications & Coordination 

• Manage daily email inbox, flag urgent items, and draft professional replies. 
• Handle follow-ups with clients, contractors, and vendors. 
• Maintain a communications log for open action items. 
• Attend our weekly Monday and monthly Thursday meetings; prepare agendas, take notes, and track follow-ups. 

Contracts & Documents 

• Ensure all contracts are signed, stored in the cloud, and tracked for renewal. 
• Maintain templates for quotes, checklists, and letters. 

Task & Project Management 

• Update and maintain Trello boards daily (tasks, due dates, attachments). 
• Follow up on overdue tasks and escalate when needed. 
• Provide concise weekly summary reports. 

Operations Support 

• Schedule and coordinate deep cleans, quality checks, and seasonal client touches (flowers, gifts). 
• Manage stock ordering: gather contractor needs, place vendor orders, and track deliveries/invoices. 
• Research cost-effective suppliers over time. 

Client Outreach & Growth 

• Send daily outreach emails to local businesses promoting cleaning and janitorial services. 
• Track leads and follow-ups in CRM or spreadsheet. 
• Support light marketing activities — Shopify updates, Instagram posts (1–2/week), and Google Ads reporting. 

Bookkeeping Support 

• Handle light bookkeeping and expense tracking in QuickBooks Online. 
• Maintain records and assist with simple reconciliations and reports. 

Qualification and requirements:

• 3+ years experience as a VA or Personal Assistant for international clients (Canada, UK, or US preferred). 
• Excellent spoken and written English — must be confident drafting client-facing messages. 
• Highly organized, detail-oriented, and able to take initiative without constant direction. 
• Experience with: 
• - Shopify (store updates, products, content) 
• - QuickBooks Online (QBO) 
• - Trello or similar task management tools 
• - Canva for basic marketing materials or posts 
• - Google Workspace (Docs, Sheets, Drive, Calendar) 

Non-negotiable skills & requirements:

• 3+ years experience as a VA or Personal Assistant for international clients (Canada, UK, or US preferred). 
• Excellent spoken and written English — must be confident drafting client-facing messages. 
• Highly organized, detail-oriented, and able to take initiative without constant direction.