Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Senior Strategy and Policy Assistant is assigned to the Unit for Nonsovereign Operations (SPNS) within the Strategy, Policy, and Partnerships Department (SPD). You will be based at our Headquarters in Manila, Philippines.

You will report to the Advisor, SPD and Head, Unit for Nonsovereign Operations and Designated International Staff and Officer.

Your Role

As a Senior Strategy and Policy Assistant, you will perform full range of secretarial responsibilities; coordinate administrative activities; support the preparation and finalization of strategy and technical papers by SPNS; manage arrangements for institutional meetings, informal board seminars, board meetings, and video and teleconferences with partners; and maintain and populate relevant databases.

You Will

• Coordinate supervisors' schedules by maintaining calendars and arranging appointments and meetings observing ADB procedures.
• Coordinate SPNS' activities, including budget preparation and monitoring, payment processing, office supplies inventory and requisition, information sharing and support in applying work area procedures.
• Manage document review and meeting requests including monitoring of workflow activities, handling follow-ups and using database to track deadlines and milestones to ensure task completion.
• Track operations and activities relating to Investment Committee (IC) review, Private Sector Development (PSD) checklists, and other NSO-related activities.
• Collect, compile, and analyze information related to IC reviews, PSD checklists and prepare routine and statistics and reports.
• Manage digital filing system in SharePoint. Ensure that office filing systems and records are maintained and updated following an existing framework for easy retrieval.
• Organize logistics for events and institutional meetings such as Heads of Department meetings, Board consultations and meetings, and bilateral meetings.
• Prepare and send memos, letters and documents that comply with ADB's standards.
• Manage inquiries by establishing nature and priority of the requirements and ensure that they are routed promptly to staff concerned.
• Help with consultant recruitment and contract management in ADB's Consultant Management System.
• Coordinate mission arrangements including meeting schedules, visas and other travel documents, flights, hotel accommodations, finalizing itineraries following ADB procedures and completing expense report.
• May relieve other Strategy and Policy Assistants.
• Perform other tasks as may be assigned and reflected in your workplan.
  
  

You Will Need

• Bachelor's degree
• At least 5 years of relevant professional experience in the area of administration services.
• Proficiency in quickly understanding procedures and document standards.
• Proficiency in the use of computer applications for documents processing, database and presentations.
• Familiarity with videoconferencing tools (Zoom and MS Teams).
• Familiarity with requirements and protocols for Board and Management related events/ documentation.
• Experience working with individuals from different cultural/national backgrounds.
• Experience making quick procedural decisions and judgments.
• Experience working with teams as a constructive team member.
• Proficiency exercising judgment on matters of confidentiality and those requiring urgent attention.
• Written and verbal proficiency in English.
• Please refer to the link for ADB Competency Framework for Technical Local Staff Grade 2 (TL2).
  
  

Benefits

ADB offers a rewarding salary and a comprehensive benefits package . The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

• Housing and education allowance (if applicable)
• Retirement plan
• Paid leave (including parental)
• Medical and health benefits
• Life and other insurance plans
• Staff development
  
  

Additional Information

This isafixed term appointment withoption torenewfor an initial period of three (3) years following Section 3.1 (b) of Administrative Order No. 2.01 (“RecruitmentandAppointment’).Thisappointmentisnotconvertibletoaregularappointment. At the end of the initial period, this appointment may be renewed for a period of up to three years or not renewed. There is no limit on the number of renewals. This appointment is open to internal and external applicants.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030 .

ADB only hires nationals of its 69 members .

To view ADB Organizational Chart, please click here .

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.


Primary Location: Asian Development Bank Headquarters-Philippines-Manila

Department: Strategy, Policy and Partnerships Department

Unit: Unit for Nonsovereign Operations

Staff Category: Technical Local - HQ

Position Level: TL2

Job Posting: 29-Apr-2025, 5:09:09 PM

15-May-2025, 11:59:00 PM