Inventory & Stock Management

• Monitor and record stock levels for plant supplies, manage product withdrawals, conduct inventory audits, and maintain accurate records of all assets. 

Documentation & Reporting

• Prepare and submit necessary documents like Delivery Acknowledgement Receipts (DARs) and Dispatch Tally Sheets, and send reports promptly to management. 

Administrative Support

• Handle clerical tasks such as managing correspondence, filing, answering phones, and responding to inquiries. 

Logistics Coordination

• Coordinate and oversee facilities-related projects and ensure the timely and accurate dispatch of products. 

Office & Plant Support

• Maintain office supplies, manage petty cash, and ensure that both office and plant assets are well-documented and up-to-date. 

Compliance & Quality Control

• Assist with ensuring the general sanitation and hygiene standards of the ice plant by completing pre-operation checklists. 

Qualifications:

-         An associate’s degree or higher is often preferred, though requirements may vary. 

-         Preferably with office experience, but fresh graduates are welcome to apply but must be

Technical Skills

-         Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential, along with the ability to manage databases and office equipment. 

Organizational & Planning Skills 

-         The ability to plan, organize, and manage multiple tasks and projects simultaneously while meeting strict deadlines is crucial. 

Communication Skills

-         Excellent verbal and written communication skills are required for interacting with staff, vendors, and management. 

Attention to Detail

-         A strong attention to detail is necessary for maintaining accurate records, managing inventory, and ensuring precision in all administrative tasks. 

Interpersonal Skills

-         A polite, professional, and customer service-oriented attitude is important when dealing with internal and external stakeholders. 

Adaptability

-         The ability to work independently, as part of a team, and take initiative is highly valued.