Operations Assistant

Zlab International

C$374-420[Monthly]

On-site - Laguna1-3 Yrs ExpBachelorFull-time

Benefits

Insurance Health & Wellness
HMO
Perks Benefits
Parking Space
Professional Development
Job Training
Time Off & Leave
Sick Leave

First to answer all incoming calls
Prepare and mail all contact reports made by Operations Manager from all branches
Monitor reply/acknowledgement of emails to recipients
Oversee inventory and maintenance of inventory
Oversee all administrative aspects of seminars, trainings, and meetings including registrations, confirmations, certificates, badges, evaluations, preparation, and mailing of materials to attendees/branch operations – preparation of minutes of the meeting
Administer examinations during seminars/trainings, summarize results within 24 hours, and submit to direct superior
Assist Operations Manager during trainings by ensuring all training materials/supplies are adequate
Monitor skills development plan of each staff and submit training plan/schedule for staff accordingly
Assist Operations Manager during operations meetings; take registrations/attendance and minutes of the meeting; request meals or snacks during seminars and meetings
Summarize minutes of the meeting, send to direct superior, and upon approval, send minutes to all concerned personnel/recipients and monitor development and feedback
File operations materials in general files area
Collate Operations Managers’ and Training Officers’ target schedules every week
Summarize operations weekly accomplishment reports versus target schedule
Prepare memos for erring branch employees and ensure receipt by recipients; monitor explanation letters from recipients if needed and submit to HR for filing and proper action
Monitor response and corrective/preventive actions done by Branch Supervisor officers for inventory findings
Collate monthly reports from branch key personnel and monitor on-time submission
Keep track of kits and files
Prepare JV kits and proposal letters for prospects before meetings (if necessary)
Ensure that branches are informed of marketing activities ahead of time
Submit letters of intent to prospect sites
Monitor and follow up on letters of intent submitted
Assist with special projects and assume responsibility for the development, administration, and promotion of specific projects as required, including branch opening assistance and event set-ups
Perform other related tasks as assigned by the superior