Timekeeping

• Manages the timekeeping process by gathering, arranging, and summarizing employees' attendance records, including timesheets, leave, official business, and overtime via the HRIS portal per cut-off period.
• Verifies the total required hours worked, extended hours, and other timekeeping-related aspects for each employee per brand.
• Checks timesheets and overtime requests for record-keeping.
• Records daily attendance concerns for all employees.
• Generates a semi-monthly summary report highlighting discrepancies or misconduct in timekeeping by employees for immediate action.
• Prepares Incident reports every cut-off (10th and 25th of the month) documenting attendance discrepancies per employee.
• Creates a weekly attendance monitoring report, including details on promoted, resigned, and newly hired employees.

HRIS

• Monitors daily shift attendance concerns, including but not limited to:
• Change rest day
• Filing of attendance related concerns (vacation leave, sick leave, leave without pay, overtime, undertime, official business)
• Certificate of Attendance
• Schedule Adjustment
• Monitor daily logs of employees in the HRIS system for missing and incomplete logs
• Send cutoff filing reminders to all employees every 10th and 25th of the month.
• Coordinate and remind department managers regarding pending approval of requests in the system.
• In charge of any system-related concerns through the HRIS System

Recruitment

• Assists the HR Officer in posting job vacancies on various portals.
• Conducts paper screenings and schedules interviews for shortlisted applicants.
• Prepares HR-related forms for onboarding (application forms, ATM forms, employment information updates) and offboarding (clearance forms, exit interview questionnaires, quitclaim forms).
• Oversees background checks and collects employee onboarding requirements.
• Monitors the submission of pre-employment requirements by employees and reports to the HR Officer.

Employee Engagement

• Prepares employee tokens, including birthday gifts, cakes, gift vouchers, anniversary gifts, and creates art cards using tools like Canva.
• Assists the HR Officer in planning and executing HR-related activities such as Team Building events, General Assemblies, etc.