MOVE Your Business proudly represents a Quebec-based producer of premium, Health Canada–approved recreational cannabis. Grown by local farmers, the company champions sustainability, responsible use, and 100% Quebec-grown products that honor the plant, its origins, and the community.

On behalf of our client, we are seeking a highly organized and professional Executive Assistant to provide comprehensive administrative support to our client’s executive team, ensuring smooth day-to-day operations and efficient workflow. The ideal candidate is detail-oriented, a quick thinker, and skilled at managing multiple priorities in a fast-paced environment. The workload will vary from week to week, requiring flexibility and adaptability.

Benefits: 

• Competitive salary 
• Strong support system 
• Health benefit ($30/month) 
• Training materials for upskilling provided 
• Paid holiday leaves (depending on the holidays that the client observes) 
• Paid sick leaves (sick leave convertible to cash if perfect attendance) 
• Paid planned leaves 

Key Responsibilities:

• Manage the executives’ calendar, schedule meetings, coordinate travel, and ensure that they are well-prepared for all commitments.
• Serve as the primary point of contact for the CEO and VP, handle emails and calls, respond to inquiries, and ensure timely follow-up on outstanding matters.
• Draft, edit, and format documents, reports, and presentations for the executives, ensuring accuracy, clarity, and professionalism.
• Schedule and prepare agendas for CEO and VP-led meetings, take detailed minutes, and distribute action items to relevant stakeholders.
• Track and manage tasks, deadlines, and follow-ups to keep the executives focused on top priorities.
• Maintain accurate records, files, and databases with the highest level of confidentiality.
• Act as a professional representative of the executives in interactions with internal staff, clients, and external partners.
• Ad Hoc Support: Provide flexible support on special projects, research, event planning, and other assignments as directed by the executive team.

Requirements & Qualifications:

• Minimum of 2 years’ proven experience as an Executive Assistant, preferably supporting senior management or executives.
• Prior experience in a fast-paced work environment.
• Strong organizational and multitasking skills with keen attention to detail.
• Ability to think quickly, troubleshoot, and solve problems effectively.
• Excellent written and verbal communication skills, with a professional demeanor.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and related tools.
• Proven ability to handle sensitive information with the utmost confidentiality and discretion.
• Strong time management skills with the ability to prioritize competing demands.
• Two professional references and a valid criminal background check issued within the last 60 days are required for all successful applicants.
• Completion of intake paperwork, including submission of a valid tax identification number (e.g., Social Security Number, Social Insurance Number, or the country’s equivalent), is required before onboarding.

Working Hours:

Part-Time (20 hours per week)

Monday through Friday 8 a.m. to 12:00 p.m. or 1:00 p.m. to 5 p.m. Eastern Time

About Us:

MOVE Your Business is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful, long-term opportunities for our team members. As a fast-growing player in the outsourcing space, we’re committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with us.