Senior Executive Assistant

ExcellaBPO Solutions Inc.

₱30-35K[Monthly]

Remote1-3 Yrs ExpBachelorFull-time

Open Country：Philippines

Language Requirements：English

This remote job is open to candidates in specific countries. Please confirm if you want to continue despite potential location restrictions

Calendar Management, including the coordination of conference calls across multiple timezones.
Document Preparation and Management, including proof-reading, PowerPoint presentations and Excel spreadsheets and filing.
Communication Management, including email management and responses on behalf of executives and liaising between numerous parties.
Meeting coordination and preparation including preparing agendas and collating documents/meeting packs ahead of the meeting.
Financial Administration including basic bookkeeping tasks such as credit card reconciliation and budget tracking.
Research and Information Management, including conducting research activities and collating findings for the executives and identifying trends.
AI and Technology Integration, including utilising AI tools to enhance and streamline productivity.
Project Management Support including tracking project progression through project management tools and coordinating with stakeholders to ensure delivery by deadlines.

Exceptional organizational and time management skills
Intermediate to Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Proficiency in Atlassian suite (Jira, Confluence, Trello)
Experience with AI-powered productivity tools and willingness to learn new technologies
Strong research skills and ability to synthesize information from various sources
Basic understanding of bookkeeping and accounting skills
Excellent typing speed and accuracy
Strong attention to detail and ability to maintain high accuracy in all tasks
Proficiency in digital file management and cloud-based storage systems
Experience with scheduling software and video conferencing platforms
Ability to prioritize tasks and manage multiple deadlines simultaneously
Excellent written and verbal communication skills
Proficiency in minute-taking and transcription
Knowledge of business correspondence formats and professional email etiquette
Ability to maintain confidentiality and handle sensitive information discreetly
Proficiency in data entry and database management
Understanding of basic financial principles and reporting