BILLING OFFICER

• Prepare, review and issue accurate and complete billing statements, invoices and other supporting documents based on sales, deliveries or contracts.
• Ensure all invoices are supported with proper documentation such as delivery receipt, sales orders and purchase orders.
•  Encode and maintain billing information in the company/s accounting software or system.
• Verify customer accounts, billing details and contract terms are sent to clients on time.
• Coordinate with Sales, Operations and Accounting teams to resolve billing discrepancies.
• Maintain organized records of all billing transactions and ensure proper filing of invoices and related documents.

COLLECTION OFFICER 

• Monitor and follow-up on outstanding accounts receivables from clients and customers.
• Prepare aging report and perform regular reconciliation of accounts to ensure accuracy.
• Communicate professionally with clients regarding payment reminders, collection notices and billing concerns.
• Addressing any issues or discrepancies related to collection of payments and working closely to resolve them in a timely manner.
• Coordinate with the Finance Manager regarding delinquent accounts and recommend necessary collection actions.
• Issue official receipt and record payments in the accounting system upon receipt.
• Maintain proper documentation of all collection activities and ensure confidentiality of client information.
• Collaborate with the management to develop and implement effective strategies for maximizing cash flow and reducing bad debt.
• Assist in preparing reports related to collections, account status and cash flow as required.