POSITION OVERVIEW

The Administrative Assistant (Finance & Operations Support) plays a critical role in ensuring the smooth administrative and financial coordination of The Frazzled Cook’s restaurant operations. This position directly supports the Owner handling Finance and serves as a central administrative anchor between finance, operations, suppliers, and internal teams.

Given the fast-paced and detail-oriented nature of the restaurant industry, this role requires a highly organized, presentable, and dependable professional who can manage confidential financial records, support day-to-day administrative needs, and assist in ensuring operational compliance and efficiency.

KEY RESPONSIBILITIES:

Administrative & Executive Support

• Provide direct administrative support to the Owner handling Finance

• Organize and maintain digital and physical files including contracts, permits, invoices, and reports

• Prepare correspondence, memoranda, and basic reports

• Manage schedules, meetings, reminders, and follow-ups

• Serve as the primary administrative point of contact

Finance & Documentation Support

• Organize invoices, official receipts, check vouchers, and petty cash records

• Assist in basic expense monitoring and simple reconciliations

• Coordinate with accountants or bookkeepers

• Ensure proper filing and confidentiality of financial documents

Supplier, Inventory & Operations Coordination

• Coordinate with suppliers on billing and documentation

• Maintain updated supplier records and references

• Organize purchase orders, delivery receipts, and inventory paperwork

• Coordinate with restaurant managers on administrative matters

Compliance & Record-Keeping Support

• Assist in organizing permits and regulatory documents

• Ensure records are audit-ready and retrievable

• Support compliance documentation related to operations and labor

Professional Representation & Office Support

• Maintain a polished and professional presence

• Handle calls and emails professionally

• Support office supply monitoring and logistics

• Represent company values in all interactions

QUALIFICATIONS & REQUIREMENTS

• Bachelor’s degree in Business Administration, Accounting, Finance, Hospitality Management, or related field

• Fresh graduates may be considered

• Strong organizational and time management skills

• Proficient in MS Word and Excel

• High level of confidentiality and integrity

PERSONAL ATTRIBUTES

• Presentable and professional

• Pleasant personality and strong interpersonal skills

• Trustworthy and detail-oriented

• Adaptable to a fast-paced restaurant environment

WORK ENVIRONMENT

• Office-based with regular coordination with restaurant operations

• Fast-paced restaurant business setting

CAREER VALUE OF THE ROLE

This role provides exposure to restaurant finance, administration, and ownership-level operations, serving as a strong foundation for career growth in hospitality management.