The Billing Assistant will handle day-to-day billing operations to ensure accurate, timely, and complete preparation of invoices and payment records. This role supports the Finance/Accounting team in maintaining organized billing files, verifying documentation, coordinating with internal teams, and addressing client billing inquiries in a professional manner. The ideal candidate is detail-oriented, organized, and able to work with deadlines.

Key Responsibilities:

• Prepare and issue accurate invoices to clients in a timely manner
• Verify billing details, supporting documents, and client information before processing
• Monitor and record payments, receipts, and billing adjustments
• Maintain up-to-date billing files, logs, and documentation
• Coordinate with the operations/sales team regarding billing requirements and discrepancies
• Follow up with clients on outstanding invoices in a polite and professional manner
• Respond to billing-related inquiries and provide necessary assistance
• Assist in generating billing reports for management review
• Support the accounting team during audits or month-end closing
• Perform other administrative or finance-related tasks as required

Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field
• Experience in billing, accounting, or administrative work is an advantage
• Strong attention to detail and good organizational skills
• Proficient in MS Office (Excel, Word)
• Good communication and customer service skills
• Ability to work with deadlines and handle multiple tasks