Position Summary

• Media Payables and Processing Coordinator responsibilities include working in Mediaocean’s Advertising system to open and maintain basic client and vendor files. Input media buys and process vendor invoices for payments. Responsibilities also include working with media vendor and client’s media teams to resolve invoice discrepancies. Must be a team player, comfortable with numbers, organized, detailed-oriented, and able to multi tasks.

Duties & Responsibilities

• The duties and responsibilities of the Media Payables and Processing Coordinator are listed below and should be considered non-exhaustive:
• Maintain basic client vendor files in Mediaocean for all media types
• Enter and manage print buys
• Process vendor invoices and work with media teams to resolve discrepancies
• Work in IPS for digital invoices (our third party invoice services provider)
• Manage digital invoices in IPS and Media ocean’s Prisma program
• Assist in month-end and ad-hoc reporting activities.

Education & Work Background

• Bachelor’s degree in accounting, business management, financial management, accounting technology or related field
• Minimum of 3 to 4 years of work experience handling high-volume accounting transactions (accounts payable) in a hotel, tourism, and hospitality industry for a global brand
• Proficiency in media billing software (e.g., MediaOcean, Prisma, or similar platforms) is a must. MediaOcean and/or Prisma are strongly preferred.
• Outstanding verbal and written communication skills with proven ability to communicate effectively and proactively with internal and external customers, all management levels, team members and co-workers
• Proficiency in using Microsoft Excel (i.e. VLOOKUP, Pivot table, Charts, and Graphs, etc.)
• Willing to work in night shift and amenable to work on holidays, weekend, and shifting schedule