Job Title: Virtual Executive Assistant (VEA) / Remote Operations Coordinator

Location: Remote

Employment Type: Full-time / Part-time (flexible)

Reporting To: Director / Senior Leadership Team

Role Overview

We are seeking a highly organised and proactive Virtual Executive Assistant (VEA) who will also act as a Remote Operations Coordinator. This role is ideal for someone who thrives in a fast-paced, remote environment and can seamlessly balance executive support with operational oversight. You will play a key role in ensuring smooth day-to-day business functions while supporting leadership with administrative and strategic tasks.

Key Responsibilities

Executive Support

• Manage calendars, appointments, and scheduling across time zones
• Coordinate meetings, prepare agendas, and take minutes
• Handle email correspondence and prioritise communications
• Prepare reports, presentations, and briefing documents
• Support travel planning and itinerary management (if required)

Operations Coordination

• Oversee daily business operations and workflows remotely
• Coordinate between departments, clients, and external partners
• Track project timelines and ensure deadlines are met
• Assist with process improvement and documentation
• Monitor key performance indicators and operational metrics

Administrative & Business Support

• Maintain accurate records, databases, and filing systems
• Support onboarding processes and internal communications
• Manage CRM systems and internal tools
• Assist with invoicing, basic bookkeeping, or expense tracking (if required)

Key Skills & Experience

• Proven experience as a Virtual Assistant, Executive Assistant, or Operations Coordinator
• Strong organisational and multitasking skills
• Excellent written and verbal communication
• High level of discretion and confidentiality
• Proficiency with tools such as Microsoft Office, Google Workspace, and project management platforms (e.g., Asana, Trello, Notion)
• Ability to work independently and manage priorities effectively in a remote setting

Desirable

• Experience in recruitment, HR, or consulting environments
• Familiarity with CRM systems and automation tools
• Basic understanding of finance/admin processes

Personal Attributes

• Proactive and solution-oriented
• Detail-focused with strong follow-through
• Tech-savvy and adaptable
• Reliable, responsive, and professional

What We Offer

Fully remote working environment

Flexible working arrangements

Opportunity to work closely with leadership and influence operations

Growth and development opportunities