MOVE Your Business is proud to represent our client, a U.S.-based electronics contract manufacturer specializing in PCB assembly, cable harnesses, box builds, and end-to-end production for any volume across industries like aerospace, medical, defense, and consumer electronics. With a focus on quality, transparency, and rapid prototyping, NPI delivers agile, customer-centric solutions and long-term partnerships for high-mix, low-volume manufacturing.

On behalf of our client, we are seeking a Bookkeeper to manage day-to-day finance operations and support the broader accounting team. This hands-on role ensures accurate and timely management of accounts payable, accounts receivable, and general ledger activities while providing actionable insights to leadership. You’ll handle high-volume transactions, maintain reconciliations, support month-end close, track financial variances, and assist with process improvements—all while following established procedures to ensure accuracy and efficiency.

Benefits: 

• Competitive salary ($800/month)
• Strong support system 
• Health benefit ($30/month) 
• Internet Allowance ($20/month)
• Training materials for upskilling are provided 
• Paid holiday leaves (depending on the holidays that the client observes) 
• Paid sick leave (sick leave convertible to cash if perfect attendance) 
• Paid planned leaves 

Key Responsibilities:

• Accounts Payable & Purchasing Flow
• Process 20–30 purchase orders per day: match POs, bills, and receipts; maintain accurate three-way match where applicable.
• Enter and approve bills in Bill.com; manage payment runs and vendor terms; resolve discrepancies quickly.
• Maintain vendor records, W-9s, and 1099 support accurately and up-to-date.
• Accounts Receivable & Cash Application
• Generate and send invoices; post ACH/check receipts; apply payments and maintain up-to-date aging.
• Run soft collections: send friendly reminders, statements, and follow-ups; escalate when appropriate.
• General Ledger & Month-End Close
• Daily QBO upkeep: bank/credit card reconciliations, accruals/deferrals, prepaid and fixed-asset schedules.
• Complete month-end close and deliver timely financials (P&L, Balance Sheet, Cash Flow) with tie-outs and supporting documentation.
• Financial Reporting & Variance Analysis
• Build reliable reporting that compares month-over-month and vs. trend.
• Flag anomalies (e.g., utilities, COGS, overhead) with concise “what/why/so-what” notes and suggested next steps.
• Payroll/Benefits Coordination
• Coordinate with ADP for payroll inputs; upload required reports to the 401(k) portal.
• Process Improvement & Enablement
• Document workflows; reduce manual touches; leverage automation and AI where safe and effective.
• Partner on future ERP accounting enablement/migration once core responsibilities are stable.
• Adhoc Responsibilities
• Support finance-related requests from leadership, including ad hoc reporting or analysis.
• Assist with audits, tax filings, and regulatory compliance as needed.
• Support cross-departmental projects requiring accounting or process insights.
• Any other finance or operational tasks as assigned to ensure smooth business operations.

Tools to be used:

• QuickBooks Online (QBO) 
• Bill.com 
• Banking portals/credit cards 
• ADP (coordination; inputs mostly automated) 
• 401(k) provider portal 
• Excel/Sheets; basic BI/reporting preferred

Requirements & Qualifications:

• 2–3+ years in bookkeeping/staff accounting with high-volume AP/AR (manufacturing/distribution experience a plus).
• Confident in QBO + Bill.com; strong, accurate reconciliations and month-end closes.
• High attention to detail, ownership mindset, and reliable follow-through.
• Comfortable prioritizing in a fast-moving purchasing environment (e.g., multiple daily component orders).
• Able to translate numbers into actionable insights (clear variance commentary).
• Process-minded: you document, simplify, and automate where sensible.
• Professional, responsive communication; able to work Central Time hours.
• Two professional references and a valid criminal background check issued within the last 60 days are required for all successful applicants.
• Completion of intake paperwork, including submission of a valid tax identification number (e.g., Social Security Number, Social Insurance Number, or the country’s equivalent), is required before onboarding.

Working Hours:

Full-Time (40 hours per week)

Monday through Friday 8 a.m. to 5:00 p.m. Central Time

About Us:

MOVE Your Business is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful, long-term opportunities for our team members. As a fast-growing player in the outsourcing space, we’re committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with us.